No including daily standups, scheduled weekly’s, and quick updates
2. Have something for people to react to
Come prepared with a position — always come with a recommendation / proposal /suggestion, a doc/slide, etc.
3. Time box meetings
Default 15 or 25 minutes
4. Have an organized agenda for every meeting
All meeting invites should contain the following information:
Goal/Objective – Outline what we hope to get out of the meeting
Context – Provide meeting background and purpose
Ask of the Audience – What action is required of attendees in preparation before the meeting
Expected Conclusion – Define the result/next-step/success
Communication Method Details – Provide logistics on setting up the meeting/call
To maximize efficiency, please put your laptop screens down unless you are taking notes. If taking notes, proactively let people know
5. No spectators
Consider who is invited: “who really needs to be there?”
6. Start on time, end on time
Arrive early to get the admin pieces in pace before starting
Don’t wait too long for stragglers; it’s their responsibility to catch up
Stick to your schedule. If you notice one person monopolizing the conversation, call him/her out. Say, “We appreciate your contributions, but now we need input from others before making a decision.”
7. Encourage participations by asking participants questions
8. State the meeting purpose/goal up front
This is the first agenda item: review the agenda and expectations
9. Assign tasks to people
10. Put your screens down during meetings
Don’t bring computers/phones unless taking notes
11. CC Management on all important meetings
12. Recap
This is the last agenda item: formally close the meeting with a recap of specific next steps to confirm mutual expectations
13. Follow up
Email a memo highlighting what was accomplished and next steps to all who attended within 24 hours after the meeting
14. Have fun
Meetings are where you can have interaction with people and solve problems creatively and collaboratively